How to Backup and Download Emails from Zoho?

Wendy Hawkins | Modified: 2021-03-16T06:57:00+00:00 | How to, Tech News, Zoho Mail|

Recently, one of our readers asked if it is possible to backup and download emails from Zoho? There can be numerous scenarios where users asked for this type of query to backup emails from Zoho Mail.

Zoho Mail is an amazing email client application used by numerous users to compose and receive emails. Also, Zoho mail provides multiple great features, mainly it is used by professional users.

But due to some reasons, users search to backup emails from Zoho Mail, and also on the other hand it is good to have a backup of emails. Therefore, today in this blog, we will discuss some of the best methods to export emails from Zoho Mail.

But before going to the solution part, let us look at a user query.

“Hi, I am Alfred Steward, I have been using Zoho Mail for the last 5 years and now there are so many emails in my inbox folder. So, I need to download all my emails from Zoho Mail to the local hard drive. I had read some of the articles to save emails from Zoho Mail but I failed. So, please suggest me an easy way to download or backup emails from Zoho Mail account. Thanks in Advance!!”

Instant Solution – Download the Tool on your computer and backup all the emails from Zoho Mail account instantly.

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Steps to Download Zoho Mail Emails

Step-1: Run the tool on your sstem.
Step-2: Add credential and log in your account.
Step-3: Select file format and browse location.
Step-4: Click Start to download emails from Zoho.

Download Emails from Zoho Mail Account Manually

To download emails from Zoho Mail account, follow the steps mentioned below:

  1. Log in to your Zoho Mail account on your browser and go to Settings
  2. Now, navigate to Import/Export Emails section
  3. In the Export section, select the folder you need to download
  4. Afterward, click on the Export all emails in the folder option
  5. Select the option Include Subfolders and click on the Export button
  6. After this, the Zoho team will send you a mail with a zip file link to download
  7. Download the Zip file from the link and extract it on your computer
  8. Finally, you have backed up all your emails in EML file format

EML file is a single message email file format that stores only single mail with attachments. You can access the EML file in some of the supported email clients that upheld the EML file format such as Mozilla Thunderbird, Windows Live Mail, Outlook, etc. These are some of the email clients that upheld the EML file format. So, you can import all the EML files exported by Zoho Mail to these email client applications.

So, this is the manual method using which you can backup emails from the Zoho Mail account, But the manual method is not the correct method to save emails from Zoho Mail. The manual process has some limitations such as:

  • You cannot export all email folders simultaneously
  • This is a very time-consuming process
  • Complicated steps to perform
  • Support only EML file format

These are some of the limitations to export emails from Zoho Mail. Now, if you want a quick and direct solution to export multiple emails and folders in one click then use an automated solution by using the third-party backup tool.

Automated Solution to Download Emails from Zoho Mail

Zoho Mail Backup Tool is a well-designed tool that allows users to export Zoho Mail to PST and other multiple file formats. This tool support multiple great features and the working of this tool is very simple and straightforward. The UI of this tool is also very simple that any non-technical user can also export emails from Zoho Mail using this tool. This tool is the best and easy method to backup all emails and folders at once. If you are not suitable with the manual method as the manual method has some limitations also then, this method is the correct choice.

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Working of this Backup Tool

  • Download and Run the tool on your computer.

start zoho email export application

  • Fill in account details; Email id and Password to sign in.


  • Now, select the desired file format to download emails from Zoho Mail.


  • Click on the Browse button and set the desired location to backup emails.


  • Finally, click on the Start button to backup and save emails from Zoho Mail.

start export zoho emails

Advanced Features Of this Backup Tool

  • Download and Backup Emails in multiple file-formats; PST, EML, MSG, PDF, MBOX
  • Option to delete emails after download using Delete After Download option
  • Apply Filter option to backup and download selective folders from the Zoho account
  • Enables Support to save emails from specific date using Date Range filter
  • Incremental backup option to take a backup of newly arrived emails


This blog will clarify how to download emails from Zoho Mail account. There are numerous users who want to backup Zoho Mail emails locally because of multiple security reasons. Therefore, we have mentioned a manual and an automated method to backup and export emails. Also, the manual method has some limitations so we have concluded an automated solution also to download all emails from Zoho Mail account.

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