Learn How to Forward Gmail Emails to Outlook in Few Steps?

Wendy Hawkins | Modified: 2021-04-04T07:17:00+00:00 | Gmail, How to, Outlook, Tech News|

Gmail is a popular web-based email service used by numerous organizations and users. But, because of some limitations such as; organizing emails in Gmail is somehow tricky whereas users cannot manage multiple email accounts simultaneously in Gmail. Therefore, users are looking to forward Gmail emails to Outlook. But moving Gmail to Outlook is not an easy task to do. So, in this blog, we will discuss the methods to forward Gmail to Outlook email addresses.

Read More: How to Download Contacts from Gmail?

Instant Solution – Get the tool from below button and instantly get all your Gmail emails in Outlook file format and import file to Outlook using Import/Export wizard easily in couple of minutes.

Steps to Use This Tool to Forward Emails from Gmail to Outlook

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Step-1: Open the tool and login your account.
Step-2: Select PST file format.
Step-3: Browse location to foward emails.
Step-4: Click Start to forward Gmail emails to Outlook.

Why Moving Email Folders from Gmail to Outlook?

There are numerous reasons why users forward from Gmail to Outlook. Some of them are mentioned below:

  • For users who use multiple emails, accounts cannot log in multiple email accounts in Gmail whereas in Outlook users can manage multiple email accounts.
  • Users cannot use Gmail in offline mode but the user can manage emails from Outlook in offline mode also.
  • Managing emails and messages in Gmail is a little bit confusing for native users.

Methods to Forward Gmail Emails to Outlook

In order to forward all emails from Gmail to Outlook, users need to enable IMAP/POP in Gmail account first and then setting up Gmail to Outlook. Now, to enable IMAP/POP in Gmail account, follow the steps stated below:

  1. First, sign in to Gmail account and go to Settings.
  2. In settings, select Forward POP/IMAP to enable the POP/IMAP settings.
  3. Now, click on the enable IMAP option.
  4. Finally, click on the Save Changes option.

Now, after enabling IMAP settings, you are able to set up a Gmail account to Outlook and can forward emails from Gmail to Outlook easily. Now, to setup Gmail account to Outlook and forward all emails from Gmail to Outlook, follow the below-mentioned steps carefully.

Steps to Configure Gmail account in Outlook

  1. Open Outlook and go to File >> Add Account option.
  2. Next, click on the Manual setup or additional server types option.
  3. From the option, click on the POP or IMAP button to configure the Gmail account to Outlook.
  4. Now, here add the details for IMAP configuration:
    • Your Gmail account name and email address
    • Account Type – POP or IMAP
    • Incoming Mail Serverimap.gmail.com
    • Outgoing Mail Server smtp.gmail.com
    • Gmail id and password
  5. Now, click on the More Settings … option and go to the Outgoing Server tab.
  6. Here, select Use same settings as my incoming mail server option.
  7. Go to the Advanced tab and fill in the below-stated details:
    • Incoming Server for IMAP: 993 or 143
    • Incoming Server encrypted connection: SSL/TLS
    • Outgoing Server (SMTP): 465 or 587
    • Outgoing Server encrypted connection: SSL/TLS
  8. Now, click on the OK button and then click on Next.
  9. Finally, your account will configure from Gmail to Outlook.

Using this method, you can configure the Gmail account to Outlook but in some cases, this method fails because of server issues. Also, this method is not the appropriate way as this method does not forward Gmail contacts, calendars, etc. Moreover, this method is very lengthy and complex to perform. It becomes very hard for non-technical users to forward Gmail emails to Outlook using this method. Therefore, we recommend using an automated solution by using a third-party tool to forward all email messages from Gmail to Outlook.

Also Know: How to Move Gmail emails to iCloud?

Automated Solution to Forward Email Messages from Gmail to Outlook

By using the Backup Gmail Emails tool by Mailbakup, users can easily forward emails from Gmail to Outlook. Moreover, this tool supports many additional features to forward Gmail emails to Outlook. This tool gives the option to forward Gmail emails in multiple file formats such as PST, EML, MSG, PDF, and MBOX. Also, using this tool, the user can select forward selective email folders with the help of the Apply Filters option. Now, in order to forward email folders from Gmail to Outlook, follow the steps mentioned below:

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Step 1: Download and Open tool on your computer.
Step 2: Enter Gmail id and password and login Gmail account.


Step 3: Now, select the Outlook PST file format and click on the Browse button.


Step 4: Finally, select the destination folder where you want to forward Gmail emails and click on Start.


All your Gmail emails are forwarded on your computer in the PST file. Now, open Outlook and import the newly created PST file directly to Outlook. In order to import the PST file to Outlook, go through the below-mentioned steps:

  1. Open Outlook on your computer and click on the File tab.
  2. Now, go to Open & Export >> Import/Export.
  3. Click on the Import from another program or file option.
  4. Here, choose Outlook Data File (.pst) and click on the Next.
  5. Now, browse the destination folder to forward Gmail emails to Outlook.
  6. Finally, click on the Next then select Finish.

Now, this will successfully forward emails to Outlook and you can see all the email folders in MS Outlook.


In this blog, we have discussed the methods to forward Gmail emails to Outlook. We have disclosed the manual as well as an automated method to forward email messages from Gmail to Outlook. As the manual method is very lengthy and complex to execute. Therefore, we recommend using the automated solution by using tool to forward Gmail email messages to Outlook without any issue or data loss.

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