How to Extract Data from Outlook PST File

Kanika Sarin | Modified: 2020-10-19T11:01:22+00:00 | How to, Tech News|

It is safe to say that you are in need of extricating data from Outlook PST file making the data accessible in Outlook as Exchange has failed because of synchronization issues, yet don’t have the idea about the best approach to extract emails from PST file. So, in this blog, we will discuss the process to extract data from the Outlook PST file.
The PST file stores data including emails, contacts, tasks, calendars, etc. of Exchange user mailbox on clients’ computers. This helps clients get to all the data stored in their mailbox if the Exchange Server isn’t accessible. In any case, to make the data accessible, in this blog, we will discuss the best techniques to export PST file from Outlook.

Extract data from Outlook PST File

The two methodologies utilizing which clients can extract data from the Outlook PST file. The strategies to export PST file emails:

  1. Automated Method: Using PST Outlook Backup wizard
  2. Manual Method: Using the Import/Export feature of Outlook

Learn More to Extract Contacts From Gmail to Outlook

Method 1: Automated Method: Using PST Outlook Backup wizard

Another technique using which you can extract data from Outlook PST files is by the utilization of a third-party tool as it mechanizes the procedure and thus maintains a strategic distance from the dangers of the manual strategy. From plenty of such tools accessible on the web, you have to pick the one that fills your need. Likewise, ensure that it works as it doesn’t include the danger of data loss, and is easy to use, viable, and speedy. So, for this, we recommend PST Backup Tool as it is easy to use because of its user-friendly interface and provides results very fast. Moreover, it converts the PST file into multiple file formats such as PST, EML, MSG, PDF, etc.

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Steps to Extracts Data From Outlook PST File using Tool

Download and Run PST Outlook backup wizard.

outlook recovery screen

Click on the Add File to add PST file for backup.


Now, click on the Advanced Scan button if the PST file is corrupt.


Select files and folders you need to extract from the Outlook PST file.


Click on the Export Option and browse the location to Save PST file data and click Export.


Method 2: Using Import/Export Feature

MS Outlook gives an ‘Import/Export‘ option using which one can easily export the PST file database when the clients are connected with Exchange through their Exchange profiles. To do as such, execute the accompanying steps:

  1. Open the ‘Outlook‘ application and select the ‘File’ tab.
  2. On the left half of the Outlook’s interface that appears, click on the ‘Open & Export‘. With this, ‘Open’ option click on the “Import/Export” option.
  3. Now, select the “Import from another program or file” option in the Import and Export wizard.
  4. Select the “Export to a file” option.
  5. In the export to a file dialog box, click on the “Outlook Data File (.pst)” option.
  6. Now, select the folders you want to export and click on the “Next”.
  7. Finally, browse the saving location according to your option and click on the “Finish” button.

Limitations of Manual Process to Extract data from Outlook PST file


You can pick either the manual or using the tool procedure to extract data from the Outlook PST file upon your decision. Therefore, we suggest to use Outlook PST Backup utility. This is is an error-free tool offers several features while extracting the data from Outlook PST file.

About The Author


Kanika Sarin is the Sr. IT Admin and handles the basic issues in the Mail Exchange Server. Having 10+ long years of involvement with Mail Backup tool advancements, you can ask her any queries and other technical issues in the remark box.

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