Export Hotmail Emails to PDF – Non-Tech Workaround for Users

Kanika Sarin | Modified: 2021-07-06T07:01:56+00:00 | hotmail|

Do you want to export Hotmail emails to PDF so that it becomes easier to manage? Hotmail (now known as Outlook) is a service offered by Microsoft that provides emailing services for communication purposes.

At times, you want to convert your emails to universally accepted file (PDF) to avoid losing them. Sometimes, you may just want to clear some space in your account for new emails to arrive.

Whatever the reason might be, if you are reading this article it means you want to know a simple method for conversion.

Although, why will a user want to convert Hotmail email to PDF?

Here are a few of the most important benefits:

  1. The most widely used and portable format for storing, reading, editing, and sending essential data.
  2. PDF files can be printed on any printer with ease.
  3. Practitioners often use it for business purposes.
  4. Users can secure their sensitive information and transfer it to others while maintaining password protection.
  5. If you transfer emails in bulk, it can be accessed on any mobile device.
  6. Key advantage is the ability to combine multiple formats and effects, such as JPG, hyper-links, and vector graphics, into a single compact file.

Methods to Export Hotmail Emails to PDF

Even if there is a manual method to export your emails, it is long and tiring. It requires you to export all your data individually.

Follow the mentioned steps to convert the emails one-by-one.

  1. Login to the Hotmail account to access the email you want to convert.
  2. Click on the Print option.
  3. Choose Save as PDF from the Print options.
  4. Browse a location to save the email files.
  5. Click on Save to convert Hotmail email to PDF.

If you are exporting a single Hotmail email, then this method is suitable.

But, what if you are required to export thousands of emails to PDF?

Will this method be your first option?

Definitely not!

You don’t have to worry, in this article, we are going to suggest you a tool, which not only assists you in exporting data to PDF in bulk but also provides you with many other interesting features.

Which Software Permits to Export Data in Bulk?

Hotmail Backup Tool is a software always put forward by experts when the question of how to export Hotmail emails to PDF arises.

Download Now Purchase Now

There are a number of features that this software offers for a quick and safe conversion process. You can make use of these functionalities to get over the drawbacks of manual method.

Exportation in bulk? This tool can do so in a few minutes without wasting a lot of user’s precious time. Unlike the manual method that allows only exporting email one-by-one making it a tedious and time-consuming process.

Now, towards the features of the software for safe conversion.

Why Should You Go for the Tool to Convert Hotmail Email to PDF?

Let’s Now Export Hotmail Emails to PDF Step-by-Step

Step 1: Run the software on your machine.

Note: If it is Mac OS machine, get the download links from below:

Download Now Purchase Now

Step 2: Sign in with your Hotmail account and hit Login.


Step 3: Choose the category Email and select the Export Type as PDF.


Step 4: Browse a destination location for the end results on the system.


Step 5: Click on Start to complete the exportation process.


This process will export all the data as PDF. You can even make use of the different features available in this tool as explained above.

Summing up

With Hotmail on the rise, the process to export Hotmail emails to PDF has become the most demanded solution. Also, PDF (Portable document format) is one of the most popular and universally acceptable document formats, maximum users want to transfer their data to PDF.

In this article, you can find the most unchallenging solutions to perform the conversion process. Though we can save the email in PDF through the manual option of Print email, it is not feasible for each case. Thus, there is an automated solution to ease your effort and successfully export all your emails to universally accepted file format.

About The Author


Kanika Sarin is the Sr. IT Admin and handles the basic issues in the Mail Exchange Server. Having 10+ long years of involvement with Mail Backup tool advancements, you can ask her any queries and other technical issues in the remark box.

Comments are closed.