{"id":1174,"date":"2021-07-03T07:50:40","date_gmt":"2021-07-03T07:50:40","guid":{"rendered":"https:\/\/www.mailbakup.com\/blog\/?p=1174"},"modified":"2021-07-03T07:50:43","modified_gmt":"2021-07-03T07:50:43","slug":"how-to-archive-emails-in-outlook-365","status":"publish","type":"post","link":"https:\/\/www.mailbakup.com\/blog\/how-to-archive-emails-in-outlook-365\/","title":{"rendered":"How to Archive Emails in Outlook 365? Expert Solutions Given"},"content":{"rendered":"<blockquote>\n<p style=\"text-align: justify;\"><strong>Common User Query<\/strong>: \u201c<em>I have been looking for a simple and sorted method on how to archive emails in Outlook 365 since the storage space is filling in my mailbox. I have gone through some of the options but they were too complicated to understand. Can you please suggest an easy way to complete this task at once? Thank you.<\/em>\u201d<\/p>\n<\/blockquote>\n<p style=\"text-align: justify;\">The importance of Microsoft 365 is widely known and how it has made the lives of business people and professionals easy with its SaaS model.<\/p>\n<p style=\"text-align: justify;\">Also, as more and more users are getting added to Office 365 each day, the larger the size of the Outlook 365 mailbox gets arising the need to archive emails from Office 365.<\/p>\n<p style=\"text-align: justify;\">As these Outlook 365 emails get accumulated in the server, they take up space and make it difficult for you to find your most urgent messages.<\/p>\n<p>Archiving your emails allows you to:<\/p>\n<ul>\n<li style=\"text-align: justify;\">Reduce the amount of mailbox storage occupied by all old emails.<\/li>\n<li style=\"text-align: justify;\">Ability to read your messages on your local system.<\/li>\n<li style=\"text-align: justify;\">Your data remains protected as you already have a copy of your emails if there was any mishap like hacking or malware.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\">The purpose of this tutorial is to explain to you how to store your emails while keeping access to them.<br \/>\nMethods on How to Archive Emails in Outlook 365<\/p>\n<p style=\"text-align: justify;\">There are 3 techniques that can be used to download your emails in an efficient way. The tools which are to be used manually have certain constraints which can make your downloading procedure a cumbersome task. Thus you can have a look at the direct way as well.<\/p>\n<p>Let&#8217;s understand each method in detail.<\/p>\n<h2><strong>1. Archiving Emails Using a Smart Technique (Experts recommended)<\/strong><\/h2>\n<p style=\"text-align: justify;\">For a safe and easy method to download data, we have here the <a href=\"https:\/\/www.mailbakup.com\/office365-backup\/\" target=\"_blank\" rel=\"noopener\"><strong>Office 365 Email Backup and Restore tool<\/strong><\/a>. It is an excellent choice to archive emails from Office 365 on your local system.<\/p>\n<p class=\"text-center mr-2\"><a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #28a745; color: #fff !important;\" href=\"https:\/\/www.mailbakup.com\/download\/SYS3B7A4R\/94\" rel=\"nofollow\"> Download Now<\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800; color: #fff !important;\" href=\"https:\/\/www.mailbakup.com\/buy\/SYS3B7A4R\/94\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"> Purchase Now<\/a><\/p>\n<p style=\"text-align: justify;\">This backup utility, which is built with advanced algorithms, offers a variety of features in addition to backing up the massive data in a single shot.<\/p>\n<p style=\"text-align: justify;\">You can even download emails from multiple accounts at once. Not leaving behind the Delta backup option, it ensures that only new data is saved in the next backup round.<\/p>\n<div class=\"alert alert-info\">\n<p style=\"text-align: justify;\"><strong>Note<\/strong>: This tool is available for Mac OS machines as well.<\/p>\n<p class=\"text-center mr-2\"><a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #28a745; color: #fff !important;\" href=\"https:\/\/www.mailbakup.com\/download\/SYS2O9B6M\/94\" rel=\"nofollow\"> Download Now<\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800; color: #fff !important;\" href=\"https:\/\/www.mailbakup.com\/buy\/SYS2O9B6M\/94\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"> Purchase Now<\/a><\/p>\n<\/div>\n<p style=\"text-align: justify;\">This tool allows you to schedule the download of not only Outlook 365 emails, but also contacts, calendars, and documents to your system.<\/p>\n<h2><strong>Follow the Steps to Understand the Process to Download Emails<\/strong><\/h2>\n<p style=\"text-align: justify;\"><strong>Step 1<\/strong>: Learn how to archive emails in Outlook 365 by activating the tool after downloading it on your Windows OS machine.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/office365-backup\/backup-restore\/activation-steps.png\" alt=\"Activation Steps\"><\/p>\n<p style=\"text-align: justify;\"><strong>Step 2<\/strong>: Select Office 365 as <strong>Source<\/strong> and Outlook as <strong>Destination<\/strong> for the backup by clicking the <strong>Setup<\/strong> tab.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/office365-backup\/backup-restore\/select-source.png\" alt=\"enter source and destination users\"><\/p>\n<p style=\"text-align: justify;\"><strong>Step 3<\/strong>: Under select the workload station, choose the <strong>Emails<\/strong> option to backup and apply the different filter options available.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/office365-backup\/backup-restore\/workload-selection.png\" alt=\"workload screen\"><\/p>\n<p style=\"text-align: justify;\"><strong>Step 4<\/strong>: Enter your Office 365 login information and then click on the <strong>Next<\/strong> button.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/office365-backup\/backup-restore\/source-details.png\" alt=\"Source screen\"><\/p>\n<p style=\"text-align: justify;\"><strong>Step 5<\/strong>: Now, enter the location and the size of file to be saved after you archive emails from Office 365 and click on <strong>Next<\/strong>.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/office365-backup\/backup-restore\/destination.png\" alt=\"validate\"><\/p>\n<p style=\"text-align: justify;\"><strong>Step 6<\/strong>: Choose from the options to add users from the source account processing.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/office365-backup\/backup-restore\/fetch-users-option.png\" alt=\"users\"><\/p>\n<p style=\"text-align: justify;\"><strong>Step 7<\/strong>: Hit <strong>Validate<\/strong> to confirm the accounts and then click on the <strong>OK<\/strong> button.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/office365-backup\/backup-restore\/validation-completed.png\" alt=\"validate users\"><\/p>\n<p style=\"text-align: justify;\"><strong>Step 8<\/strong>: Next, you have to click on the <strong>Start Backup<\/strong> button to complete the backup process.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/office365-backup\/backup-restore\/start-backup.png\" alt=\"Validation Completed\"><\/p>\n<p style=\"text-align: justify;\"><strong>Step 9<\/strong>: There is a <strong>Re-Run Backup<\/strong> option which allows you to perform the backup again.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/office365-backup\/backup-restore\/re-run-backup.png\" alt=\"backup options\"><\/p>\n<p style=\"text-align: justify;\">Or you can choose the <strong>Retry Failed Items<\/strong> option to export the failed or skipped files (if any) from the previous process.<\/p>\n<h3><strong>Some Features of the Tool to Learn How to Archive Emails in Outlook 365 Worth Noting<\/strong><\/h3>\n<ol>\n<li style=\"text-align: justify;\">The <strong>Cross-User<\/strong> storage feature allows users to save data from any employee who uses Office 365 into another account if the employee leaves.<\/li>\n<li style=\"text-align: justify;\">After backup, the meta properties and data integrity are preserved.<\/li>\n<li style=\"text-align: justify;\">On-demand backup of <strong>Cloud<\/strong> and <strong>OneDrive documents<\/strong>.<\/li>\n<li style=\"text-align: justify;\">Users can download only the data that falls within the specified time range by using the <strong>Date-filter<\/strong> option.<\/li>\n<li style=\"text-align: justify;\">The \u2018<strong>Pause and Resume<\/strong>&#8216; feature allows the user to pause the process if there is a power or internet outage and resume it later.<\/li>\n<\/ol>\n<h3><strong>2. Archive Emails from Office 365 Using Manual Methods<\/strong><\/h3>\n<p style=\"text-align: justify;\">This operation can be done by using the <strong>Archive Mailbox<\/strong> feature of Office 365 that moves all the emails from before 2 years to an <strong>Archive<\/strong> folder.<\/p>\n<p style=\"text-align: justify;\">For this method to work, you first need to enable the Archive Mailbox feature and then follow the given steps:<\/p>\n<p style=\"text-align: justify;\"><strong>Step 1<\/strong> \u2013 Go to <strong>protection.office.com<\/strong> and login with your credentials for Office 365 account.<\/p>\n<p style=\"text-align: justify;\"><strong>Step 2<\/strong> \u2013 Select the <strong>Security and Compliance center<\/strong> and choose <strong>Data Governance<\/strong> from there.<\/p>\n<p style=\"text-align: justify;\"><strong>Step 3<\/strong> \u2013 Click on the <strong>Archive<\/strong> button to start with how to archive emails in Outlook 365 process.<\/p>\n<p style=\"text-align: justify;\"><strong>Step 4<\/strong> \u2013 When the <strong>Archive page<\/strong> is displayed, you can see the mailboxes connected with Office 365 account.<\/p>\n<p style=\"text-align: justify;\"><strong>Step 5<\/strong> \u2013 Choose the mailbox you want to enable <strong>Archive Mailbox<\/strong> for.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-1186 aligncenter\" src=\"https:\/\/www.mailbakup.com\/blog\/wp-content\/uploads\/2021\/07\/archive-mailbox.png\" alt=\"archive-mailbox\" width=\"1365\" height=\"663\" srcset=\"https:\/\/www.mailbakup.com\/blog\/wp-content\/uploads\/2021\/07\/archive-mailbox.png 1365w, https:\/\/www.mailbakup.com\/blog\/wp-content\/uploads\/2021\/07\/archive-mailbox-768x373.png 768w\" sizes=\"auto, (max-width: 1365px) 100vw, 1365px\" \/><\/p>\n<p style=\"text-align: justify;\"><strong>Step 6<\/strong> \u2013 Tap on the <strong>Yes<\/strong> button when prompted with a warning.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-1192 aligncenter\" src=\"https:\/\/www.mailbakup.com\/blog\/wp-content\/uploads\/2021\/07\/archive-warning.png\" alt=\"archive-warning\" width=\"412\" height=\"282\"><\/p>\n<p>You can also perform this task directly from your Office 365 account:<\/p>\n<p style=\"text-align: justify;\"><strong>Step 1<\/strong> \u2013 Sign in to your Office 365 account and choose the folder from which you want to archive the emails.<\/p>\n<p style=\"text-align: justify;\"><strong>Step 2<\/strong> \u2013 Select specific or all of the emails and right-click on them. To archive emails from Office 365, click on the <strong>Archive<\/strong> button from the drop-down menu.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-1193 aligncenter\" src=\"https:\/\/www.mailbakup.com\/blog\/wp-content\/uploads\/2021\/07\/choose-archive.png\" alt=\"choose-archive\" width=\"831\" height=\"665\" srcset=\"https:\/\/www.mailbakup.com\/blog\/wp-content\/uploads\/2021\/07\/choose-archive.png 831w, https:\/\/www.mailbakup.com\/blog\/wp-content\/uploads\/2021\/07\/choose-archive-768x615.png 768w\" sizes=\"auto, (max-width: 831px) 100vw, 831px\" \/><\/p>\n<div class=\"alert alert-success\"><strong>Note<\/strong>: You can choose certain emails separately and hit the <strong>Archive<\/strong> button on the top pane.<\/div>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-1195 aligncenter\" src=\"https:\/\/www.mailbakup.com\/blog\/wp-content\/uploads\/2021\/07\/hit-archive.png\" alt=\"hit-archive\" width=\"768\" height=\"115\"><\/p>\n<h3><strong>Wrapping Up<\/strong><\/h3>\n<p style=\"text-align: justify;\">All of the methods that a user can use to download the data or archive it have been discussed in this article. The software as explained above is the perfect solution in this case as it would download the data locally so that it can be accessed without internet.<\/p>\n<p style=\"text-align: justify;\">The manual method on how to archive emails in Outlook 365 is rather a time-taking method. You can make a decision based on your needs and choose the suitable one.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Common User Query: \u201cI have been looking for a simple and sorted method on how to archive emails in Outlook 365 since the storage space is filling in my mailbox. I have gone through some of the options but they were too complicated to understand. Can you please suggest an easy way to complete this [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":1197,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[88],"tags":[],"class_list":["post-1174","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-365"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Archive Emails in Outlook 365? Update on Backup Methods<\/title>\n<meta name=\"description\" content=\"How to archive emails in Outlook 365 is explained. 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